Photocopying Library Material

Permission of the Use of Library Materials (Publish/Broadcast/Post Online/Exhibit, etc.)

If you want to publish, broadcast, post online, or exhibit material held and made public by the University of Tsukuba Library, you must submit the ”Library Material Use Application Form.” Follow the procedure below and obtain permission from the director of the University of Tsukuba Library.
However, applications in advance are not required for digital images in the " Digital Collections of the University of Tsukuba". Please refer to the following for conditions of use.

Usage Procedure (Excluding Digital Collections images)

  1. Specify the library material you want to use through the library catalog etc.
    • Take note of the following information:
      • Book Title
      • Author(if any)
      • Year of publication(if any)
      • Call number
      • Library material ID(on the lower part of the screen)
    • If taking pictures of library materials are necessary, only the applicant or the person in charge can do so within the library.
  2. Prepare the forms and send to the University of Tsukuba. You may also submit your application by e-mail. Make inquiries if you have any questions on filling out the form.
  3. After approval, the ”Permission Slip for Library Material Use” will be issued. This will usually take a week, so allow for enough time when you apply.
  4. When internal organizations of the University of Tsukuba issue publications, there will not be any permission slip issued unless requested.

Conditions for Usage Permission

Overall Conditions for Permission

  1. The library materials will be used for the purpose of education or research.
  2. The library materials will not be used for purposes other than the original intent.
  3. The applicant is fully responsible for copyrights and portrait rights.
  4. On the publication etc., it must be stated in an appropriate way that the original work belongs to the University of Tsukuba Library.

Conditions for Permission to Use Digital Content

No large alterations that far exceed correction should be made to the digital content data provided by the University of Tsukuba Library based on the application.

Conditions for Permission for Publication

If the reprint or facsimile contains the entire contents of a library material, two copies must be donated to the University of Tsukuba Library. If the book partially contains material content, then one copy should be donated to the library.

Conditions for Permission when Creating Video or Broadcasting

A video copy of the created video/broadcast should be donated to the University of Tsukuba Library.

Application Forms

You can download the ”Library Material Use Application Form” (Word|PDF) here. Make a two-sided printout of the form.
You can use any format as long as the required items are included, but the paper size must be A4.(→sample)

  • Preferably, the application should be made in the name of the representative.
  • Attach a list for multiple library materials.
  • Fill in all Content required exactly.
  • Attach a copy of the corresponding illustration or page if any.
  • Attach the letter of recommendation by the University of Tsukuba’s faculty member if any.

Cases That Require No Application

When used for classes at educational institutions etc.

As a general rule, no application is required if library materials are used for handouts for classes at educational institutions etc. Materials can be used freely, by clearly stating that they are the possession of the University of Tsukuba Library.

However, application will be required for the following cases, so inquire beforehand.

  • The contents of the class will be published as a lecture transcript, with the inclusion of the used library material.
  • The handouts with library material images will be posted on the Internet etc., available to the general public.

Using images available in the University of Tsukuba Digital Collections

Images in the University of Tsukuba Digital Collections are available for use without prior application. However, please confirm the following points before using the image data. If you want to use images outside the Digital Collections or higher resolution images, you must submit a "Library Material Use Application Form".

Regarding the indication of rights

The rights holders of the contents of the Digital Collections are indicated as Creative Commons License 0 (CC0) for metadata and "No Copyright - Contractual Restrictions" for images. Although the copyright protection period has already expired, please observe the following conditions of use when using the images for publication, broadcast, posting online, exhibition, etc.

Terms of Use

  1. To be used only for the purpose of research, study, education or learning.
  2. The user shall indicate that the digital contents are provided by the University of Tsukuba Library.
  3. If the digital data has been modified, this must be indicated.


Our university shall not be held responsible or liable for any consequences resulting from your use of the Digital Content.

Request for your cooperation

In order to monitor the usage of the Digital Collections, please provide us with information using the contact form.
If you would like to donate an academic book, article, or other artifact that use images, please send it to the address below. We may use them as part of our library's collection.

Mail/Inquiry Contact

Contact and mailing address: 
  University of Tsukuba Library, Reference & ILL Section
  1-1-1 Tennodai, Tsukuba, Ibaraki 305-8577 
E-mail: (Replace “#@#” with “@”) → List of Contacts