Making Room Reservations

Using Chat Frames and Communication Rooms

Reservation of Event Spaces (Central Library 2F)

During times that a space is not reserved, it can be used freely. Reservations can be made as soon as the date and time, place, and equipment have been determined, for a class, seminar, workshop or similar event. Please make reservations as early as possible.

Chat Frame

  • The Chat Frame was created in the Learning Square at the Central Library in April 2016. It is an active learning space available for classes and various types of events.

Communication Room

  • The Communication Room is a space behind the Chat Frame that is separated by a transparent wall. In addition to movable desks/chairs and white boards, this space contains 17 Zengaku PCs.

中央図書館 本館2階ラーニング・スクエア

Calendar  Flow of Holding Event  Application  Contact・Equipments

Calendar ▲ Back to top of page

* This calendar might not reflect the latest information. Please contact us if you are in a hurry.

  Chat Frame A    Chat Frame B    Chat Frame C    Communication Room  

Flow of Holding Event ▲ Back to top of page

6 - 1 month before the event Please submit an event plan to the library.
↓ (We have confirmation and consultation about contents if we need)
The library issues a certificate of the event.
After this period, for events held by students;
By the day before Library staff members have a meeting with you about equipments and preparation.
By the day Set-up work will be performed by the planning manager to be completed in time for the event.
In the morning of the day of an event, library personnel will post a notice to notify library users of the times that the space cannot be used, and the times when it is likely that there will be noise.
After the event The planning manager pulls them out.

Notes on Reservation

Times that can be reserved
  Weekdays during normal business hours 9:00 to 21:00
★ If the time of the event is after 17:00, loaned items will be handed over at the Main Counter.
★ In principle, reservations are determined on a first-come, first-served basis.
Events that can be reserved
  Seminars, lectures, presentations, announcements, etc. related to the learning and research activities conducted by the members of University of Tsukuba (students, faculty, etc.)
★ Events for the purpose of solicitation for specific groups, etc. are not accepted.
Reservations for classes
  ★ If the event will be conducted by a lecturer from outside the university, a faculty member should register as the responsible party.

Application ▲ Back to top of page

Please fill in the form and contact the person-in-charge as soon as possible.

Event proposal form (Microsoft Excel file; 43KB) *in Japanese

Application form for a class (for faculty) (Microsoft Excel file; 42KB)*in Japanese

Contact ▲ Back to top of page

  • Learning support working group / Planning and Public Relations section
    E-mail: tkikaku #at# tulips.tsukuba.ac.jp
    Or please call "Planning and Public Relations section" at main counter of Central Library between 9:00-17:00 weekdays.
    (Please contact with e-mail as possible, because the staff may be absent.)

Equipment

<<Standard equipment>>
Chat Frame A
Booth-style table ×2
Booth-style bench ×4
Café table ×4
Counter chair ×8
Tall white board ×1
White board for projection ×1
Chat Frame B
Square table ×8
Chairs with caster ×14
Tall white board ×1
White board for projection ×1
Chat Frame C
Square table ×8
Chairs with caster ×14
Tall white board ×1
White board for projection ×1
Communication Room
Rectangular table ×12
Chairs with caster ×12
Wide white board ×2
Zengaku PCs ×17
Projector (attached on the ceiling)
<<Items available for loan with advance application>>
Item Quantity Size etc.
Projector
image1 image2
1 Supports VGA, HDMI, RGB, S-VIDEO
Screen
image
1 Width 160cm* height 195cm (Projection surface height 120 cm)
Speaker
image1 image2
1 Equipped with 3 wireless microphones
Whiteboards 7 Width 88 cm * height 160 cm
May also be used for exhibits in the gallery zone, depending on availability.
Book display shelf 1 Width 93 cm * height 149 cm
May also be used for exhibits in the gallery zone, depending on availability.
Chairs As needed
Contents